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RTI Act

compliance with Provision for Suo motu / Proactive Disclosures under Section 4 of the RTI Act, 2005.

1. Organisation and Function

S.No.

Item

Details of disclosure

Remarks/ Reference Points

1.1

Particulars of its organisation, functions and duties

[Section 4(1)(b)(i)]

  1. Name and address of the Organization

Indian Institute of Science Education and Research Thiruvananthapuram

  1. Head of the organization

Director

  1. Vision, Mission and Key objectives

Click to view

  1. Function and duties

The duties of the authorities of the Institute are regulated as per the NITSER Act and First Statutes of IISERs.

  1. Organization Chart

Click to view

 

  1. Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt

Details are provided in the link:

http://www.iisertvm.ac.in/pages/iiser_act_and_statutes.phpx ).
Board of Governors
Senate
Finance Committee
Building and Works Committee
Administration

1.2

Power and duties of its officers and employees

[Section 4(1) (b)(ii)]

  1. Powers and duties of officers (administrative, financial and judicial)

The powers and duties of the authorities of the Institute are regulated as per the NITSER Act and First Statutes of IISERs.

The detailed list of officers with duties being performed are made available under the link http://www.iisertvm.ac.in/office.phpx

  1. Power and duties of other employees

The details are provided under the link http://www.iisertvm.ac.in/office.phpx

  1. Rules/ orders under which powers and duty are derived and

As per the NITSER Act and First Statutes of IISERs

Statutes of IISERs NITSER Act

  1. Exercised

-do-

  1. Work allocation

Available under the link http://www.iisertvm.ac.in/office.phpx )

1.3

Procedure followed in decision making process

[Section 4(1)(b)(iii)]

  1. Process of decision making Identify key decision making points

Various decisions pertaining to the Institute regarding administrative and academic matters are made by the duly constituted Board of Governors / Senate /Finance Committee/Building & Works Committee/Director as per the powers delegated vide NITSER Act and First Statutes of IISERs.

  1. Final decision making authority

Board of Governors

  1. Related provisions, acts, rules etc.

NITSER Act and First Statutes of IISERs

Statutes of IISERs NITSER Act

  1. Time limit for taking a decisions, if any

As provided vide NITSER Act and First Statutes of IISERs

Statutes of IISERs NITSER Act

  1. Channel of supervision and accountability

As provided vide NITSER Act and First Statutes of IISERs ( Statutes of IISERs NITSER Act )

1.4

Norms for discharge of functions

[Section 4(1)(b)(iv)]

  1. Nature of functions/ services offered

Provide the following academic programmes :-

Five Year Integrated BS-MS Degree, Integrated PhD and PhD Courses.

The details are available under the link http://www.iisertvm.ac.in/pages/bs_ms_programme.phpx

  1. Norms/ standards for functions/ service delivery

The details are provided under the link

http://www.iisertvm.ac.in/pages/bs_ms_programme.phpx

  1. Process by which these services can be accessed

The details are provided under the link

http://www.iisertvm.ac.in/pages/bs_ms_programme.phpx

  1. Time-limit for achieving the targets

The details are provided under the link

http://www.iisertvm.ac.in/pages/bs_ms_programme.phpx

  1. Process of redress of grievances

The details are provided under the link

http://www.iisertvm.ac.in/pages/bs_ms_programme.phpx

1.5

Rules, regulations, instructions manual and records for discharging functions

[Section 4(1)(b)(v)]

  1. Title and nature of the record/ manual /instruction.

NITSER Act passed by the Parliament and First Statutes of IISERs prepared as per the provisions vide sub-section (1) of section 26 of the NITSER Act 2007.

Statutes of IISERs NITSER Act

  1. List of Rules, regulations, instructions manuals and records.

Guide Book of Regulations

  1. Acts/ Rules manuals etc.

Statutes of IISERs NITSER Act

  1. Transfer policy and transfer orders

The Institute is an independently functioning autonomous organisation. The employees of the Institute are not liable for transfer to other units.

1.6

Categories of documents held by the authority under its control

[Section 4(1)(b) (vi)]

  1. Categories of documents

As prescribed by the Government of India from time to time

(ii) Custodian of documents/categories

Registrar of the Institute is the custodian of all records.

1.7

Boards, Councils, Committees and other Bodies constituted as part of the Public Authority

[Section 4(1)(b)(viii)]

  1. Name of Boards, Council, Committee etc.

Board of Governors, Finance Committee, Senate, Building & Works Committee

  1. Composition

As per the provisions prescribed vide NITSER Act & First Statutes of IISERs

Statutes of IISERs NITSER Act

  1. Dates from which constituted

From the date of enactment of NITSER Act
  1. Term/ Tenure

As per the provisions prescribed vide NITSER Act & First Statutes of IISERs

Statutes of IISERs NITSER Act

  1. Powers and functions

As per the provisions prescribed vide NITSER Act & First Statutes of IISERs

Statutes of IISERs NITSER Act

  1. Whether their meetings are open to the public?

NO

  1. Whether the minutes of the meetings are open to the public?

NO

  1. Place where the minutes if open to the public are available?

NA

1.8

Directory of officers and employees

[Section 4(1) (b) (ix)]

  1. Name and designation

Available under the link http://www.iisertvm.ac.in/office.phpx )

  1. Telephone , fax and email ID

Available under the link http://www.iisertvm.ac.in/office.phpx )

1.9

Monthly Remuneration received by officers & employees including system of compensation

[Section 4(1) (b) (x)]

  1. List of employees with Gross monthly remuneration

The list is available here

  1. System of compensation as provided in its regulations

As per the pay scale prescribed by the Government of India of central autonomous organisations from time to time.

1.10

Name, designation and other particulars of public information officers

[Section 4(1) (b) (xvi)]

  1. Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority

Public Information Officer ,
IISER-TVM,
Maruthamala P.O,

Vithura Grama Panchayath,
Thiruvananthapuram-695551

Ph:0471-2778061/2778146

pio@iisertvm.ac.in

Appellate Authority
IISER-TVM,
Maruthamala P.O,

Vithura Grama Panchayath
Thiruvananthapuram-695551

Ph:0471-2778006/2778044

registrar@iisertvm.ac.in

  1. Address, telephone numbers and email ID of each designated official.

1.11

No. Of employees against whom Disciplinary action has been proposed/ taken

(Section 4(2))

No. of employees against whom disciplinary action has been

  1. Pending for Minor penalty or major penalty proceedings

One

One

  1. Finalised for Minor penalty or major penalty proceedings

1.12

Programmes to advance understanding of RTI

(Section 26)

  1. Educational programmes

4th Regional Workshop towards implementation of online RTI application portal organized by DoP&T, Govt. of India at Vikasa Soudha, Bengaluru on 20.6.2016 attended by the Appellate Authority & CPIO of the Institute.

  1. Efforts to encourage public authority to participate in these programmes

The officials are provided with periodical training in RTI matters.

  1. Training of CPIO/APIO

  1. Update & publish guidelines on RTI by the Public Authorities concerned

1.13

Transfer policy and transfer orders

[F No. 1/6/2011- IR dt. 15.4.2013]

 

The Institute is an independently functioning autonomous organisation. The employees of the Institute are not liable for transfer to other units.

2. Budget and Programme

S.No.

Item

Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

2.1

Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.

[Section 4(1)(b)(xi)]

  1. Total Budget for the public authority

The details are available under the link http://www.iisertvm.ac.in/pages/annual_report.phpx

  1. Budget for each agency and plan & programmes

-do-

  1. Proposed expenditures

-do-

  1. Revised budget for each agency, if any

-do-

  1. Report on disbursements made and place where the related reports are available

-do-

2.2

Foreign and domestic tours

(F.No. 1/8/2012- IR dt. 11.9.2012)

  1. Budget

No separate budget allocated for foreign and domestic tours.

  1. Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.

  1. Places visited

  2. The period of visit

  3. The number of members in the official delegation

  4. Expenditure on the visit

NA

   
  1. Information related to procurements

  1. Notice/tender enquires, and corrigenda if any thereon,

  2. Details of the bids awarded comprising the names of the suppliers of goods/ services being procured,

  3. The works contracts concluded – in any such combination of the above-and

  4. The rate /rates and the total amount at which such procurement or works contract is to be executed.

The details are available under the link http://www.iisertvm.ac.in/tenders/active_tenders.phpx and in Central Public Procurement Portal of Government of India https://eprocure.gov.in/eprocure/app

2.3

Manner of execution of subsidy programme

[Section 4(i)(b)(xii)]

  1. Name of the programme of activity

NA

  1. Objective of the programme

  1. Procedure to avail benefits

  1. Duration of the programme/ scheme

  1. Physical and financial targets of the programme

  1. Nature/ scale of subsidy /amount allotted

  1. Eligibility criteria for grant of subsidy

  1. Details of beneficiaries of subsidy programme (number, profile etc)

2.4

Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013]

  1. Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions

NA

  1. Annual accounts of all legal entities who are provided grants by public authorities

2.5

Particulars of recipients of concessions, permits of authorizations granted by the public authority

[Section 4(1) (b) (xiii)]

  1. Concessions, permits or authorizations granted by public authority

NA

  1. For each concessions, permit or authorization granted

  1. Eligibility criteria

  2. Procedure for getting the concession/ grant and/ or

permits of authorizations

  1. Name and address of the recipients given concessions/

permits or authorisations

  1. Date of award of concessions /permits of authorizations

2.6

`CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013]

CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.

The details are available under the link http://www.iisertvm.ac.in/pages/annual_report.phpx

3. Publicity Band Public interface

S.No.

Item

Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

3.1

Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of

[Section 4(1)(b)(vii)]

[F No 1/6/2011-IR dt. 15.04.2013]

Arrangement for consultations with or representation by the members of the public

  1. Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens

The Act and Statues of the Institute are approved by the Parliament and is available under the link ( http://www.iisertvm.ac.in/pages/iiser_act_and_statutes.phpx

  1. Arrangements for consultation with or representation by

  1. Members of the public in policy formulation/ policy implementation

  2. Day & time allotted for visitors

  3. Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants

Public- private partnerships (PPP)

  1. Details of Special Purpose Vehicle (SPV), if any

  1. Detailed project reports (DPRs)

  1. Concession agreements.

  1. Operation and maintenance manuals

  1. Other documents generated as part of the implementation of the PPP

  1. Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government

  1. Information relating to outputs and outcomes

  1. The process of the selection of the private sector party (concessionaire etc.)

  1. All payment made under the PPP project

3.2

Are the details of policies / decisions, which affect public, informed to them

[Section 4(1) (c)]

Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive;

  1. Policy decisions/ legislations taken in the previous one year

Yes, the details regarding revision in academic programmes being offered by this Institution is provided to the public domain by updating in the website as and when the changes are occurred. The details are available under the link http://www.iisertvm.ac.in/pages/bs_ms_programme.phpx

  1. Outline the Public consultation process

NA

  1. Outline the arrangement for consultation before formulation of policy

3.3

Dissemination of information widely and in such form and manner which is easily accessible to the public

[Section 4(3)]

Use of the most effective means of communication

  1. Internet (website)

Information about the activities of the Institute are updated in the official website www.iisertvm.ac.in time to time.

3.4

Form of accessibility of information manual/ handbook

[Section 4(1)(b)]

Information manual/handbook available in

  1. Electronic format

YES

  1. Printed format

YES

3.5

Whether information manual/ handbook available free of cost or not

[Section 4(1)(b)]

List of materials available

  1. Free of cost

  2. At a reasonable cost of the medium

Can be accessed at www.iisertvm.ac.in on FOC.

4. E.Governance

S .No.

Item

Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

4.1

Language in which Information Manual/Handbook Available

[F No. 1/6/2011-IR dt. 15.4.2013]

  1. English

YES

  1. Vernacular/ Local Language

NO

4.2

When was the information Manual/Handbook last updated?

[F No. 1/6/2011-IR dt 15.4.2013]

Last date of Annual updation

Details are updated whenever the changes are occurred.

4.3

Information available in electronic form

[Section 4(1)(b)(xiv)]

  1. Details of information available in electronic form

All the information available in electronic form can be accessed through www.iisertvm.ac.in.

  1. Name/ title of the document/record/ other information

  1. Location where available

4.4

Particulars of facilities available to citizen for obtaining information

[Section 4(1)(b)(xv)]

  1. Name & location of the facility

Address of the Public Authority is given in the Institute’s website. Any citizen of India, wishes to obtain the information under RTI Act 2005 may apply either through online https://rtionline.gov.in/ or through the post to the address of the Institute by payment of prescribed fee.

  1. Details of information made available

About IISER-TVM

  1. Working hours of the facility

09.00 to 17.30 Hours

Monday to Friday

  1. Contact person & contact details (Phone, fax email)

Public Information Officer ,
IISER-TVM,
Maruthamala P.O,

Vithura Grama Panchayath,
Thiruvananthapuram-695551

Ph:0471-2778061/2778146

pio@iisertvm.ac.in

Appellate Authority
IISER-TVM,
Maruthamala P.O,

Vithura Grama Panchayath
Thiruvananthapuram-695551

Ph:0471-2778006/2778044

registrar@iisertvm.ac.in

4.5

Such other information as may be prescribed under section 4(i) (b)(xvii)

  1. Grievance redressal mechanism

As per RTI Act 2005.

  1. Details of applications received under RTI and information provided

The list is available under the link http://www.iisertvm.ac.in/pages/rti_act.phpx

  1. List of completed schemes/ projects/ Programmes

NA

  1. List of schemes/ projects/ programme underway

NA

  1. Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract

Being collated and will be updated

  1. Annual Report

http://www.iisertvm.ac.in/pages/annual_report.phpx

  1. Frequently Asked Question (FAQs)

http://www.iisertvm.ac.in/pages/bs_ms_programme.phpx

  1. Any other information such as

  1. Citizen’s Charter

-

  1. Result Framework Document (RFD)

  1. Six monthly reports on the

  1. Performance against the benchmarks set in the Citizen’s

Charter

4.6

Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013]

  1. Details of applications received and disposed

The list is available under the link http://www.iisertvm.ac.in/pages/rti_act.phpx

  1. Details of appeals received and orders issued

4.7

Replies to questions asked in the parliament

[Section 4(1)(d)(2)]

Details of questions asked and replies given

The details pertaining to the Institute is provided as and when sought by the Nodal Ministry (MHRD) towards compiling the replies for the questions asked in the Parliament. No specific questions pertaining to the Institute has been asked so far. Will be updated as and when the same occurred.

5. Information as may be prescribed

S. No.

Item

Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

5.1

Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013]

  1. Name & details of

  1. Current CPIOs & FAAs

  2. Earlier CPIO & FAAs from 1.1.2015

  1. Manoj Kumar S, Asst.Registrar, CPIO,
    M Radhakrishnan, Registrar, FAA
  2. Hariharakrishnan S, Dy.Registrar, M Radhakrishnan, Registrar, FAA
  1. Details of third party audit of voluntary disclosure

  1. Dates of audit carried out

  2. Report of the audit carried out

Not carried out yet.

  1. Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD

  1. Date of appointment

  2. Name & Designation of the officers

(a) Sep 2018

(b) Shri. Manoj Kumar S

Assistant Registrar & CPIO

IISER-TVM

Ph:0471-2778061

  1. Consultancy committee of key stake holders for advice on suo-motu disclosure

  1. Dates from which constituted

  2. Name & Designation of the officers

-

  1. Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI

  1. Dates from which constituted

  2. Name & Designation of the Officers

-

6. Information Disclosed on own Initiative

S.No.

Item

Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

6.1

Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information

 

All the details pertaining to the academic matters of the Institute are provided in the website www.iisertvm.ac.in

6.2

Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India)

  1. Whether STQC certification obtained and its validity.

  2. Does the website show the certificate on the Website?

NA